The In-Clinic Experience will take users through 3 steps in order to record the vaccination event:
Identification > Vaccine Administration > After Care
Most immunizers will begin at the Vaccine Administration stage.
1. Set your defaults (walkthrough: Set User Defaults).
2. Navigate to Today's Appointments and search for the client by PHN or name. Click View.
There are two ways to get there.
A. At the bottom of the Home page:
OR
B. From the Client List in the top banner:
3. If the client was previously checked-in, the Identification chevron will be green. The client is now in Vaccine Administration (blue).
4. Confirm client's demographic details against their ID: legal name, preferred name, date of birth, PHN.
In the left hand sidebar, any other vaccinations submitted through ImmsBC on the same day will be displayed:
5. Review the client's previous vaccines under Relevant Immunization History. Verbally confirm with the client. If any COVID-19 immunizations are missing, direct the client to upload their proof of immunization to https://immunizationrecord.gov.bc.ca/.
If the client is eligible for vaccination, proceed onto the next section.
6. Review the Relevant Risk Factors and Adverse Events Following Immunization (AEFI), and Notes, as per clinician's discretion.
7. Review the Relevant Forecast, specifically, the Recommended Date. Influenza and COVID-19 forecasts will appear in this section.
8. Complete the Vaccine Agent Selection section.
From the drop-down menu, select the appropriate agent. Once this selection is made, the lot numbers in the form are restricted to match the agent selected.
9. Complete the Informed Consent section for the agent selected above.
a. Click Record Consent.
b. In the Consent pop-up, click Grant, and continue filling all fields marked by asterisks (*). Click Next to proceed.
NEW as of July 2024: users can record consent for multiple agents simultaneously!
If Substitute Decision Maker / Parent / Guardian is selected, a secondary set of mandatory fields will show.
c. Review your consent entry. Tick the Confirmation box and click Create Consent Record.
10. Record vaccine details under the Immunization Information section, including: provider, lot #, dosage, route, body site, and comments pertaining to the clinical encounter.
Some of these fields may be pre-filled based on your User Defaults. Click Save to continue.
11. The system will display a green pop-up noting that the information has been saved.
It is important to keep going, as this is NOT the final step.
12. If the client has Notes on their profile, they will be displayed in the next section. To add a new note, click Add Note in the left hand sidebar.
- Author a Note if the user intends for the information to be easily visible to others after the appointment has concluded.
- Continue to use the Comments box if the information only pertains to the current visit and may not be applicable for future encounters. (e.g. Client requested Pfizer for their booster today.)
13. Continue to scroll past the Alerts, Deferrals, and Comment History to the bottom of the page.
- Select Confirm & Save Administration if there are no more doses to be recorded for the client
- Select Save Administration & Record Another Vaccine if the same client is receiving a subsequent vaccination. (Please see the Multiple Doses Help File for details)
14. In the final pop-up menu, confirm the details of the immunization, the submit the record by selecting Confirm & Save Administration.
If any details need to be changed, click Return to Vaccine Administration. The pop-up window will close and the user can make the necessary edits.
15. The vaccine record will now move into After Care. The user will automatically be redirected to the Home Screen.
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